Time And Task Management Tools Reviews – Todoist, Notion And Toggl Track

Todoist – Task Management App

Simple and intuitive to-do app that can help us manage daily tasks, and it does that in a very beautiful manner. There is an app and an extension for all platforms, so you can access it from any device. Once you open the app, you will notice a sidebar that has your inbox and all your projects. You can also see your today’s tasks here as well. You can create multiple projects depending on your requirements.

Todoist is one of those apps that is so straightforward that anyone can use it. It’s great for visual thinkers and has the simplest workflow. The interface is very minimalist and very responsive.

If you’ve ever felt overwhelmed by a growing list of things to do or frustrated by chaotic task lists, Todoist gives you peace of mind and structure. It helps you stay focused on what truly matters without wasting time switching between apps or forgetting important deadlines.

Todoist Setup

You can go to the Filters & Labels section and create your own labels to customize each task. You can also sort them by label or by priority.

When you make a task, you can create tasks and subtasks, set due dates, priorities, and even assign tasks to other team members if you are working on a group project.

Unfortunately, the free plan only allows you to create up to five tasks. Here’s what the task layout looks like:

Features

Todoist Karma – Set daily and weekly task goals. See your Karma score grow as you complete tasks — a small feature that keeps you motivated.
Natural Language Understanding – Type naturally like “read book tomorrow at 2pm,” and Todoist automatically sets the task and date for you.
Reminders – Set time-based or location-based reminders so you never forget important tasks, whether you’re at home or on the go.
Views – Choose between a simple list view or a board view to drag and organize tasks visually.
Keyboard Shortcuts – Save time by navigating quickly through your tasks using handy shortcuts.

Usability

Todoist is everywhere. You can use it in your browser, as a desktop app, or on an Apple Watch. You can install it on iPhone and Android as well, so you can get reminders wherever you are at any time.

Additionally, its design is clean and uncluttered, which makes it easy to focus on your tasks without distractions. The app is very simple and intuitive, and you can easily create and manage tasks right from the main screen.

If staying organized has always felt complicated, Todoist proves it doesn’t have to be. It turns chaos into clarity.

Plans

The free plan is enough if you don’t have many active projects, but if you do, you can go with the Pro plan, which is just $4 per month, if you pay annually. They also have a Team plan that offers even more active projects and some additional perks.

Pros

Great for visual thinkers
Simple, minimalist, and responsive interface
Works across all devices and platforms
Easy to use for both personal and team projects

Cons

Free version only includes basic reminders. Advanced reminder options, like recurring reminders or multiple alerts, require the Pro plan.

Who Is This For?

This is actually for everyone. Todoist is a powerful and flexible task management app that offers a variety of features to help us stay organized and on top of our to-do list.

If you struggle with distractions or unfinished goals, Todoist helps you regain focus and end your day with a sense of progress, not frustration.

Notion - All-Purpose Workspace

Notion is an all-purpose workspace that allows you to take notes and manage projects while having access to an extensive database of features. With these tools, you can create a variety of content from simple notes and to-do lists to collaborative workspaces and complex databases, all in one easy-to-use platform.

Notion works by providing users with a customized blank slate where you can store and organize any information you want. The blank slate may sound intimidating, but don’t worry, you won’t need to start from scratch. Whether you are planning a trip, a university friends reunion, or setting a goal, there are more than 30,000 pre-made templates to choose from.

Similar to Canva, these were created by community users, so the prices range between free and a small upcharge. Once you have selected your favorite, you can customize it according to your specific needs.

Notion Setup

This is a cloud-based service that can sync across all your devices in one full swoop. The project you’re editing on your computer can simultaneously be accessed on your home laptop and mobile device. It is available right on the web and can also be downloaded on Mac, Android, and iOS.

Another great reason why Notion qualifies as one of the best productivity tools is that it seamlessly integrates with other commonly used apps such as Google Calendar, Trello, Miro, GitLab, Jira, Slack, Asana, Google Drive, and more. This means you no longer have to search through a ton of tabs on your browser.

Notion has plenty of colorful and creative tools, so you can design your workspace projects to your personal liking.

However, it does not have an offline mode, which may be inconvenient if you often work without an internet connection.

In the free plan, Notion doesn’t limit how many lists or tasks you can create — you can add as many as you want without restrictions.

Learning Curve

There can be a steep learning curve for beginners, especially if you don’t have previous experience using productivity apps. The abundance of features included in Notion can feel a bit overwhelming. However, there’s a large collection of ready-to-use templates, so newbies can simply use one of those until they’re comfortable creating their own.

Once you get used to it, Notion becomes like your digital brain, keeping all your thoughts, goals, and ideas structured and easy to find.